Privacy policy of the Civil Service Website

The Chancellery of the Prime Minister (CPM) respects your privacy as users of the Civil Service Website. We want everyone who visits this site to know how they can protect their privacy. Therefore, we encourage you to read the privacy policy of our Website. The fact that you are the users of the Civil Service Website means that you accept its privacy policy.

How do we collect your personal data?

  • we collect information that you have provided us in the forms available on the Website;
  • we collect information automatically when you use the Website. This includes:
    • information automatically saved in server and Website logs, e.g. IP address, page request (sent by the user), date and time of request, browser type, browser language, device data, type of operating system,
    • "cookie" files - small text files sent by the Website to the user's device when they visit the Website (e.g. computer, smartphone).

What is the information collected in an automatic way used for?

This information, apart from being used for statistical purposes, allows us to:

  • Administer the servers and the Website,
  • ensure security - thanks to this information, we can protect data and the Website,
  • provide public services.

What are the "cookies" used for?

Thanks to "cookies", it is easier to use the Website. These files also help:

  • adjust the Website to your needs,
  • remember individual settings and preferences,
  • create Website statistics (they will help us know your expectations and enable the Website development. Thanks to this, you will be able to reach the most often searched information more easily (e.g. by analysing search queries from the browsers).

"Cookies" may contain information without which the Website will not function properly. Usually, Internet browsers allow the storage of "cookies" on your device by default.

You can configure your web browser to completely or partially disable the storage of "cookies" on your device. However, it may cause some functions of the Website to not work properly.

When you use the Website, some of your data may be collected automatically. This data will be processed by tools used by CPM, but dependent on external entities. For statistical purposes, CPM uses the Google Analytics tool. It operates based on its own "cookies". We encourage you to read the Google Analytics privacy policy.

Is your personal information secure?

We do everything to protect the data of Website users. However, we are not responsible for the privacy policy:

  • of external entities whose services we use, 
  • websites to which we provide links.

Therefore, we encourage you to become acquainted with the principles that apply in cooperation with our partners, other entities.

We are aware that we are responsible for the protection of personal data that you entrusted to us. We treat security issues with the utmost care to protect the Website and the processed data, among others against unauthorized access by third parties. To achieve this goal, CPM uses:

  • physical security measures,
  • security systems that secure access to servers and the Website,
  • cryptographic solutions.

We provide personal data only to those employees and entities that require it to perform their tasks. We assure you that we process your data only for the purposes described in the privacy policy of the Civil Service Website.

Who is the controller of the personal data being processed?

CPM is the controller of personal data, which we process due to the fact that you use the Website. This does not apply to data collected by external entities (as mentioned above).

Do we have the right to process personal data of users of the Civil Service Website?

Yes. We not only have the right, but also the duty to process the data of the users of the Civil Service Website. We process your data respecting the provisions on personal data protection, including the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and the repeal of Directive 95/46/EC (the so-called GDPR).

Why are we processing personal data?

Your data as users of the Civil Service Website, including data collected automatically, are processed:

How long will we process your personal data?

We will process your personal data until we perform a specific task. This time also includes the archiving of documents that we will gather in connection with the implementation of this task.

Who will have access to your personal data?

We may transfer (share) your personal data to other entities. They will process your personal data on our behalf, as they provide services to the Chancellery.

Do we have the right to transfer the personal data of users of the Civil Service Website to other entities?

Yes. We have the right to transfer your personal data to:

  • public bodies,
  • state offices,
  • other entities authorized under the law,
  • other entities performing tasks executed in the public interest,
  • other entities performing tasks in the exercise of public authority.

What rights do you have?

You have the right to request the data controller to:

  • enable you the access to your personal data,
  • correct, delete or limit the processing of your data.

You also have the right to:

  • transfer your data to another data controller,
  • raise an objection.

The request for the implementation of these rights should be sent in writing to the data controller (contact details as below, with the inscription "Personal data protection").

You also have the right to lodge a complaint with the supervisory authority. It is the President of the Office for Personal Data Protection.

How to contact the data controller?

address: Chancellery of the Prime Minister, Al. Ujazdowskie 1/3, 00-583 Warsaw
e-mail: AD [at] kprm.gov.pl

How to contact the Data Protection Officer?

address: Chancellery of the Prime Minister, Al. Ujazdowskie 1/3, 00-583 Warsaw
e-mail: IOD [at] kprm.gov.pl

In case of any changes to the privacy policy of the Website, you will be informed about it.